采购部政策和流程.docVIP

Policy Procedures 政策和流程 Department: Finance 部门：财务部 Topic: Receiving Procedures Inventory Control 主题：收货流程和存货控制 RECEIVING PROCEDURES 收货流程 OBJECTIVE 目标 To provide guidelines on receiving goods delivered by suppliers 为接收供应商交付的货品提供指导 POLICES 政策 Goods delivered from Suppliers should be accepted based on approved Purchase Orders (“POs”) 根据订购单接收供应商交付的物品 Receiving department must ensure the goods received are in accordance to the approved PO ( in terms of quantity, quality and specifications) 收货部门部门重复必需确保接收的物品符合经核准的订购单（依据数量、质量和规格） 重复 Delivery Orders (“DOs”) acknowledged by recipient (from the respective Receiving Department) should be sent to Finance for payment. 各个收货部门的接受者接收者收到的交货单应该交给财务部，让财务部付款。 接收者 PROCEDURES 流程 Upon delivery of goods by suppliers, the recipient should follow the following procedures 供应商送货时，接受者员工接收者遵照以下流程 接收者 Check that the item received are: 检查内容如下： Of right quantity; 数量是否正确 In good condition; 是否完好无损； In the correct specification (model, brand, measurement, etc.) and 规格是否正确（型号、品牌、尺寸等）以及 In accordance to approved purchase orders. 是否符合经核准的订购单 Goods should be rejected, where the above criteria is not satisfied. 如果不满足上述标准，应该退货。 A copy of the acknowledged DOs must be forwarded to the Accounts Payable Department for matching of invoices and subsequent payment. The original acknowledged DO should be kept by the requestor and filed in chronological order. 将收到的交货单的一份副本提交给应付帐部门核对发票以及付款。原始交货单应该由申请者保存，并按照时间顺序存档。 All received items must be properly stored and systematically kept in proper, clean, tidy and safe conditions. 所有收到的物品应该正确的储存，有计划地存放在适当、干净、整洁和安全的环境中。 If defects are discovered after acceptance of delivery, goods returned (if any) must be supported by duly approved goods return forms. 收货之后才发现瑕疵，被送回的物品（如果有的话）应该配有经过审批的退货单不明白。 不明白 The respective receiving departments to prepare Monthly Summary of Goods Receiving Records and submit to the Finance Department by the 1st working day of the following month. Finance will base on the summary to prepare relevant accr