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UUNET Technologies SUBJECT Accounts Payable TITLE Accounts Payable Business Scenarios KEYWORDS BPS Script Development Arthur Andersen DATE 08/26/96 TITLE Accounts Payable Business Scenarios FILENAME \* Lower\p e:\ap-purchasing\bps\ap-afes.doc Page: PAGE 1 Area = Accounts Payable Function Event Scenario Procedure Vendors Use a new vendor Create a new vendor at time of invoice AUTONUM Press ‘F6-Define’ on vendor field on MA40.1 Create a new vendor at time of purchase AUTONUM Use AP10.1 to define. Create a new alternate remit-to location for a vendor AUTONUM Use AP10.2 to define. Create a new alternate purchase-from location for a vendor AUTONUM Use AP10.2 to define. Create a one-time vendor AUTONUM Select one-time (ONE) vendor class. Create an employee record AUTONUM Select employee (EMP) vendor class. Create a custom (for refunds) AUTONUM Select one-time (EMP) vendor class. Status Changes A vendor changes their name; change name/code of vendor and retain history AUTONUM Change note under vendor name to : “Do Not Use; See New Vendor (XXXX01)” and inactivate old vendor code. A vendor changes their 1099 status AUTONUM AP10.4 changes the income code. Vendor changes address AUTONUM AP10.2 to change address. Vendor goes out of business AUTONUM AP10.3 to put hold code on vendor; AP10.3 to inactivate the vendor. Problems with vendor Put a vendor on hold AUTONUM AP10.3 to put hold code on vendor. Inactivate the use of the vendor permanently, keeping history AUTONUM AP10.3 to inactivate the vendor. Delete a vendor without history AUTONUM Inquire on vendor in AP10.1 and Delete. Delete a vendor with history AUTONUM Cannot delete vendor with history. Vendor calls with questions Have you received our invoice? AUTONUM MA40.1 and drill-around on vendor. Have you paid our invoice? AUTONUM MA40.1 and drill-around on vendor. What check number(s) did you pay the invoice? AUTONUM MA40.1 and drill-around on vendor.