APEX_Event_Specifications_Guide.pdfVIP

The APEX Event Specifications Guide Template Approved by the Convention Industry Council on September 30, 2004 Updated June 2005 Report Section Page Number Accepted Practices 2 Instructions for Use 5 Narrative 6 Function Schedule 14 Function Set-up Order 15 Function Set-up Order (Exhibitor Version) 22 APEX Event Specifications Guide Template Copyright © 2004, 2005 by Convention Industry Council Refer to the on-line version of this report, located at for the most up-to-date content. Page 1 of 27 *indicates required field ACCEPTED PRACTICES 1. The term Event Specifications Guide or ESG (acronym) should be the industry’s official term for the document used by an event organizer to convey information clearly and accurately to appropriate venue(s) and/or suppliers regarding all requirements for an event. This is a four-part document which includes: • Part I: The Narrative – general overview of the event. • Part II: Function Schedule – timetable outlining all functions that compose the overall event. • Part IIIa: Function Set-up Order – specifications for each function that is part of the overall event (each function of the event will have its ow