travel arrangement.ppt

Travel Arrangements Tourism English Travel Arrangement In a large company there is often a department which is in charge of travel arrangements for the staff. In many companies, however, most of the travel arrangements for the boss are usually made by the secretary. The following four important steps can ensure planning a trip for the boss goes smoothly. * Step 1: The Pre-Trip Discussion It is important to know how many people are going on the trip and it is necessary to check if there is any special need, e.g. medical requirements. Knowing your boss’ preferences might give you an insight into his overall work personality and procedures. * Step 2: Booking tickets/flights First, there are four main methods of travel: by airplane, by train, by ship and by bus. The method chosen usually depends on company policy, time schedule, budget, distance, and the purpose of the trip. Then it is crucial to know the exact dates employees are leaving and returning. Any mistakes can be costly for the organization. * Step 3: Arranging Hotel and Transportation Arrange transportation for your boss to and from the airport, the hotel, the conference, or any other places he needs to go. The choosing of the transportation method depends on what your boss requests, and this can vary greatly. Below are some of the options: * Taxi/Cab If your boss chooses to hop in a taxi, be sure he can do it easily. If he is going to an international airport during normal flying hours, there should be plenty of cabs outside at the taxi stand. If he is traveling to a small airport, a small city or town, call a cab company the day before his arrival. Also, tell the taxi driver what terminal and gate or baggage claim area （取行李处）he’ll be coming out from. Give the cab company your boss’s cell phone number so they can call to tell him where they are waiting. * Renting a CarIf your boss wants his own vehicle for the trip, then you should reserve a rental car for him. Go to a rental car compa