CS—Preparationsofthescriptandfigures.docVIP

Chapter Four Preparations ofthe script and figures The script may be read by several people，usually by an editor，two referees(reviewers in the USA)，a subeditor(copy-editor)or language corrector，the copy-preparer，the printer and the proof reader．This should be sufficient reason for the preparation of clear script．Yet poorly prepared scripts are commonly submitted to editors；I have seen some that were barely legible．Even a script that looks neat may not be good from the printer’s point of view．This is partly because typists’typography may differ from that of printers as to spacing and punctu- (1) ation．[Unfortunately the typist may have had to type in that manner to pass her exams.] After the subeditor and the copy-preparer have corrected and marked the typescript it may almost resemble a manu-script! If you prepare the script yourself，please read this chapter carefully．If someone else prepares the script，please show them this chapter． Spacing is important The script should have wide margins，especially at the bottom．Standard left margins，say 40 mm wide，will help to ensure that pasted cotrections are in alignment and that unintended indentations are avoided． The script should be double-spaced throughout，including that of yootnotes，notes to tables and list of References．That directive in italics is something often overlooked．It is not editorial pomp；the space is needed for instructions to the keyboard operator，and those instructions are usually more numerous in notes and legends than in the text．If you still desire to use close line spacing for parts of the script, make all spelling，punctuation，units，hyphens，capitals or lower case，decimals，formulas，numbers，etc．in accord with the style of the journal．If you cannot ensure all that，then leave interlinear space for the subeditor and copy-preparer． The first line of each paragraph should be indented；three spaces are enough．A paragraph that is not indented(for reasons of fas