电子邮件写作与格式要求.pdfVIP

EmailWriting:Minimumwords,um

meanings.

1.Aclearsubjectline

2.Relevanttotheemail’scontent

3.Shortparagraphs(5-6sentencesatmostper

paragraph)

4.Nomorethan20wordspersentence.

5.Emaillengthtoapageors

6.sformalthanformalletter,butnotthatinformal

(treatyourreaderswithrespect,andmoreformalin

thebeginning)

7.Letthereaderknowyourgenderinthefirstemailby

showinginyoursignature,e.g.XuelianXu(Ms.)

Brief

ShowtypesofEmail:

FYI:Foryourinformation

Subject:FYI:InformationforEAPfinalintegratedexam

URGENT:Criticalmessage

Subject:URGENT:YourTutorialRescheduled

REQ:Requestforactionorinformation

Subject:REQ:BringaLaptop,TabletorMobilephoneto

class

RE:Reply

Subject:Re:BringaLaptop,TabletorMobilephonetoclass

To:therecipient(s)

Cc:someoneinvolved(forher/hisinformation)

Bcc:someonethatyoudon’twanttherecipient(s)know.

ToWhomItMayConcern/DearSir/Madam

DearAmy/MsChang/ProfessorChang

HiAmy,

Amy,

Hi,there,

Hi

BestRegards/Sincerely/Best

wishes/Yours/Best/Cheers….

XuelianXu(Ms.)/Annie

Usemainlyactivevoice,exceptthefollowingswhereyoucanuse

passivevoice:

•Thesubjectunknown

•Purposelyprotectorhidethesubject

•Toavoidsoundingaccusatory(blamingsomeone)

•Toemphasizetheobject

Purpose:Absencefromameeting/class

Subjectline:Apology(John)

WriteanemailtoAnnieto

Requestareferenceletter