国际商务交流第一章.pptVIP

The semi-block format your address, date, the closing, signature, are all indented to the right half of the page The indented format Also the first line of each paragraph is indented. Seven Basic Parts 信头 日期 封内地址 称呼 正文 结尾敬语 签名 Layout of Business Letter 1.信头 letter Head 2.日期 Date 3.封内地址 Inside Address 4.称呼 Salutation 5.?正文 Body 6.事由 subject line 7.结尾敬语 Complimentary Close 8.签名 Signature 9.附件 Enclosure a 参考号 Ref.No. b 经办人 Attention Line c 抄送 Carbon Copy  Letterhead Generally, a letterhead will include the company logo, companys name, address, telephone number, fax number and email address, and the web address if available. When writing on blank paper, type only address at the left or right margin Example page on book 4 2002年1月3日 02/01/03 January 3 2002 3 January 2002 Chinese way American way British way To avoid confusion, it is a common practice to write months in words. Return date If unsure to whom you should address a letter, you should use the following salutations: Dear Sir or Madam, When addressing a group of people, use one of the following salutations: Ladies and Gentlemen: Dear Sirs or Madams, Gentlemen:/Dear Sirs, (if all the readers are male) Ladies:/Dear Madams, (if all the readers are female) Return salutation 3. If you are quite familiar with the other person, you may use the following salutation: Hi XXX, Hello XXX, XXX, Informal 1. If unsure to whom you should address a letter, you should use the following salutations: Dear Sir or Madam, 2. If you know the name but are not familiar with the other person, you should use the following salutation: Dear Mr./Mrs. XXX, Subject line The subject heading is always inserted between the salutation and the body of a business letter to call attention to the topic of the letter. The body of a business letter typically has three paragraphs: ·???????? 1.introductory paragraph ·???????? 2.one or more body paragraphs 3.concludi