meeting minutes会议记录的格式.pptVIP

meeting minutes --group two ppt design:苏施怡（susie） 陆 铭（yuki） meeting minutes Introduction Can be defined as a written record of the business transacted at a meeting. May well have some legal and authoritative force. Must summarize the major contributions to the discussion in such a way that each speaker’s interactions are recorded Must be clear about what the speaker “meant”, not just what the individual “said” The process of minutes writing is a process of interpretation, not just repetition Formats: Heading (including where and when the meeting was held) Present (who was there) Apologies of Absence Minutes of the previous meeting (note any corrections and state the minutes were accepted as a true record of the meeting [with the above corrections, where applicable]) Statements of what actually occurred at the meeting Any Other Business (AOB) Who was the chairperson and who the secretary The time the meeting adjourned and when the next meeting is to take place Elements to be included in a minutes: 时间 Time 地点 Venue 与会人员 Attendance 缺席人员 Absences 主持 Chairman 记录员 Minutes Taker 议题 Topic for Discussion 表决 Voting Results 决议 Resolutions Types of minutes writing Narrative minutes A summary of the discussion leading up to a decision. Useful for meetings that a more detailed record of the discussion preferable. Resolution minutes Actual resolutions are emphasized, but only give brief details of the discussion itself. Opinions stated, conflicts among members and disagreements are treated off-record. Action minutes Record the decision made on the issue and the action (what) to be taken (by whom) and (when). the priciples of writing minutes of meeting May well have some legal and authoritative force. Must summarize the major contributions to the discussion in such a way that each speaker’s interactions are recorded Must be clear about what the speaker “meant”, not just what the individual “said” The process of minutes writing