Unit 3 Fie Management.docVIP

Unit 3 File Management Session One Speaking Zhang Hong has been working in the Rainbow Group for a couple of weeks. She learns things very fast, and so far is skillful in office automation. This week she is asked to manage office files, but she does not have much practical experience in filing. Below are some core words, phrases and sentences about filing. Activity One Core Words and Phrases Filing equipment is essential in file management, and secretaries may also use them in their daily life and work. Zhang Hong has some pins, folders, clips and staplers at hand. Below are some of the pictures of filing equipment. Please discuss with your partner the English names of the equipment orally. 1. office pins 2. paper clip 3. push pins 4. binder clips 5. glue stick 6. puncher 7. stapler 8. staples 9. clear book folders 10. zipper bags 11. plastic hard cases 12. desktop cabinet Activity Two Core Sentences Zhang Hong meets Ross Green, the office administrator, and discusses filing instructions with her. Below are some core sentences of filing instructions. Please read them aloud and try to learn them by heart. 1. Please file the report for me and make a “for reference only” stamp on the cover. 2. Please file all the letters from Mr. Smith under the letter “S”. 3. You can also keep the documents in each file in chronological order. 4. The rule of “One Customer桹ne Filek” requires secretaries to file letters from one customer in the same file. 5. Each file should be named clearly, either in block capitals or in jet black typed capitals. 1.请替我把这个报告归档，并在报告封面上作个“仅供参考”的标记。 2. 请将史密斯先生所有的来信都归档在字母S下面。 3.你也可以按照年月日顺序将这些文件排列归档。 4.“一户一档”规则要求秘书将同一客户的信件归在同一档案中。 5.每个档案名称要用印刷体大写字母或者黑体大写字母写清楚。 Session Two Listening This session is to provide you with some listening exercises regarding secretarial practice. There are two activities in this session: five dialogues in one activity and one short passage in the other. Ac