ProjectManagementMethodology-Information.pptVIP

IST Project Management: Project Management 101 June, 2006 Session Objectives Background: What is project management? Who, what, when, and why for projects A defined and sponsored project scope A roadmap for deliverables Documented roles and responsibilities A common language for communication relative to project phases, tracking and reporting Processes to enable communication, accomplish the work, facilitate issue resolution and risk mitigation Background: Why project management for IST? More projects are spanning the Institute More projects are requiring client involvement Resources are constrained Combination of these factors makes the control and management of the various project initiatives more difficult than in the past A consistent approach to manage scope, resources, time and cost enables project management effectiveness Project Framework Basic Project Management: Five Steps  The following steps comprise the project management roadmap. The steps may overlap and be iterative: Startup Define and Confirm Scope/Requirements Develop Plan and Secure Resources Track, Control, Report and Review Completion and Assessment Step 1: Startup  As you engage potential team members and stakeholders, project initiation activities establish the scope, goals and preliminary plan. Key Activities Document and/or confirm scope and assumptions Confirm sponsorship and funding Draft high level plan Identify who needs to provide input into plan and resources Checklists to consider Project Startup and Sponsor Templates to consider Project Scope, Gantt Chart and Resource Planning Project role descriptions Step 2: Confirm Scope and Define Requirements Engage your sponsor and business stakeholders to confirm the project scope and clarify business requirements. It is also the time to identify the technical requirements with the appropriate IST providers (as necessary). Key Activities Confirm baseline project scope with Sponsor Define, document and confirm