商务英语课程课件Unit_5_Business_Meetings.ppt

To make a good meeting which brings people together, facilitates decision making, and assists people in taking responsibility, an agenda comes first. An agenda helps structure the meeting and keep track of what is being discussed. After a meeting, minutes, which are the agreed record of discussion and decision made, are usually required to record permanently the proceedings of a meeting, as well as to provide a basis for action. 2.Read the following tips for meetings Tips for Successful Meetings a) Know the goal of the meeting. b) Pick an appropriate time. c) Set an agenda. d) Review the agenda before starting the meeting. e) Set a time limit for the meeting so people can plan accordingly. f) Stay focused on one topic, so that there are no side conversations. g) Record resolution on any items discussed h) Solicit comments from all members. i) At the end of the meeting, summarize the decisions that have been made. j) End the meeting on time. Never let a meeting run long. Again, stick to your original plan. 3. Discuss the following questions: 1) Which do you think are the five most important tips? Why? 2) Which of the tips do you disagree with? Why? 3) Can you add more tips as advice for holding meetings? 4) Why do we have meetings? 5) Discuss in pairs or groups whether you like meetings. Why or why not? Ten Secrets of Super Successful Meeting Planners  Planning and organizing Taking care of details Practicing smart marketing Being a team player Knowing how to manage time Negotiating skillfully Applying a positive attitude Evaluating results Being a perpetual learner Keeping a sense of humor TIPS FOR LEADING EFFECTIVE BUSINESS MEETINGS 1. Decide whether you really need to call a meeting. Can the issue be resolved by an individual or a conference call? ?? 2. Determine who needs to attend. Try keeping the number of attendees small, as large meetings