Unit 4 - Organizing a Presentation.pptVIP

Lesson 4 * Technical Writing and Business Communication Session- 4 Organizing a Presentation Lesson 4 * Structure and Organization Structure is Organization of the major points Transitions between those points Structure and organization of the presentation is key to its success Beginning Ending Middle Topic 1 Topic 2 Topic 3 Lesson 4 * Organizing the Presentation Beginning : Introduction Give big picture Establish a particular topic Middle : Discuss the topic in depth in a logical fashion Examples Analysis Explanations Comparisons / Analogies Data and statistics Etc. End : Conclusion Summarize most important details Provide recommendations Determine next steps/call to action Lesson 4 * Introduction - Anticipate the Audience’s Initial Questions What exactly is the subject? Why is this subject important? What background is needed to understand the subject? In what order will the subject be presented? How can I benefit from listening to this presentation? Lesson 4 * Introduction Types Narrative Question Rhetorical : You expect your audience to answer mentally Substantive : An actual question you expect the audience to answer Combination of Both Quotation e.g. - I have a dream… (from???) - 曾经有一份真挚的感情摆在我面前… (from???) Lesson 4 * Transitions – Going from one idea to the next… (in words) Now lets talk about xyz in more detail “That concludes what I wanted to say about… Now I will consider…” For the transition between the middle and the ending, the speaker can use phrases such as: “In summary” or “to conclude this presentation.” Lesson 4 * Transitions – Going from one idea to the next… (with action) Pause Gesture of holding up one, two, or three fingers when mentioning that you are now covering the first, second, or third division of the middle. Action/Motion Raising (or lowering) of your voice when beginning a new section. Moving closer to the audience at each main division of the presentation. Adoption of a certain position. Lesson 4 * Framing-How to Organ