real-timefinancialmanagement.docVIP

REAL-TIME FINANCIAL MANAGEMENT ADMINISTRATOR USER MANUAL V1 Rev0 19 May 2005  TABLE OF CONTENTS 1. TABLE OF CONTENTS 2 2. OUTLINE OF REAL-TIME financial management JOB FUNCTIONS 5 2.1. POP ADMINISTRATORS 5 3. Logging onto efinancials 6 4. Getting familiar with e-FInancials 8 4.1. THE ICON BAR 8 4.2. Navigation 9 4.3. Shortcuts Keys 10 4.4. Searching 11 5. Order entry – POP005 12 5.1. Open the order entry screen 12 5.2. Purchase order header entry 13 5.3. Purchase order line entry 17 6. authorising an order 22 6.1. The Authoriser logs onto to eFinancials and open the order entry screen 22 7. DELETING an order 25 7.1. Order not confirmed 25 7.2. Order confirmed 25 7.3. Termination 25 8. Printing an order 26 8.1. Printing a single purchase order 26 8.2. Printing multiple purchase orders 26 9. Goods Receipt 27 9.1. Open the Goods Receipt screen 27 9.2. Receipting goods 30 10. Goods Return 31 10.1. Open the Goods Return screen 31 10.2. Returning goods 33 11. Supplier Set up 35 11.1. Supplier Enquiry 35 12. Supplier history enquiries 38 12.1. Supplier Enquiry 38 12.2. Enquire whether a particular invoice has been paid 39 12.3. To enquire what invoices were paid by a particular cheque: 41 13. Universal Enquiry Screen 43 13.1. Open the Universal enquiry screen 43 13.2. Universal Enquiry - Purchase Orders 44 13.3. Universal Enquiry - Purchase Items 50 13.4. Universal Enquiry - Goods Receipts/Returns 50 13.5. Universal Enquiry - Invoices/Credit Notes 51 14. Residual Budgeting checking 52 15. EXCEPTIONS 53 15.1. Amending an existing order 54 15.2. Invoices sent to the faculties instead of accounts 55 15.3. Dealing with multiple currencies eg Order in Sterling, supplier invoice in Euro 55 15.4. Pro-Forma invoicing – pre payment 55 16. Business Objects 56 16.1. Running Business Objects 56 16.2. Running FIN011 58 16.3. Running FIN001 60 16.4. Running FIN023 (Project Monthly Detail - Job Code) - PI 62 16.5. Running FIN024 (Project Monthly Details Job Code)