DEP TIME amp; ATTENDANCE AUTOMATION - ….doc

Request for Quotes IT Services Contract (ITS23) Commonwealth of Massachusetts Department of Environmental Protection Time Reporting and Management System RFQ # BAS-001-2008  Contents 1.0 Introduction 5 1.1 Problem Statement 5 1.2 Project Objectives 5 2.0 Proposal Guidelines 6 2.1 Critical Dates 6 2.2 RFQ Communications and Enquiries 7 2.3 Quote Submission 7 2.4 Quote Conditions 8 2.5 Contract Term 8 2.6 Subcontractor(s) 8 2.7 Contractual Obligations 9 2.8 Third Party Software 9 2.9 Web Accessibility Requirements 9 2.9.1 Compliance with Standards 10 2.9.2 Training 10 2.9.3 AT/IT Environment List 10 2.9.4 Software Developed Under the Agreement 11 2.9.5 Maintenance Agreements 11 2.9.6 COTS and ASP Software 12 2.10 Vendor Response Costs 13 2.11 Terms of Payment 13 2.12 Warranty 13 2.13 Public Documents 13 3.0 Proposal Requirements 14 3.1 Minimum Requirements 14 3.2 Vendor References and Qualifications 14 3.3 Project Plan 15 3.4 Project Manager 15 3.5 Quality Assurance Requirements 15 3.6 Pricing Proposal 15 4.0 Evaluation of RFQ Responses 16 4.1 Vendor Selection and Evaluation Process 16 4.2 Types of Requirements 16 4.3 Relative Importance of Criteria 17 5.0 Business Requirements 18 5.1 Project Management 18 5.1.1 Project manager responsibilities 18 5.1.2 Project Plan and Schedule 19 5.1.3 Risk Management Plan 19 5.1.4 Project Status Reporting 19 5.1.5 Project Change Orders 19 5.1.6 Project Documentation Repository 19 5.2 Project Phases 20 5.2.1 Planning 20 5.2.2 Development 20 5.2.3 Feature/System Test 20 5.2.4 Feature/System Acceptance 20 5.3 Training and Documentation 21 5.3.1 Training 21 5.3.2 Documentation 21 5.4 Ongoing Support and Maintenance Requirements 21 5.5 Quality Assurance 22 6.0 Current Business Process 23 6.1 Time Sheet Completion and Submission by Individuals 23 6.2 Timesheets in Staff Services for Payroll Processing 24 6.3 Time Management System - Time Tracking Data Entry 25 7.0 Technical Specifications 26 7.1 Time Sheet Complet