【2017年整理】实用与商务英语Unit4.pptVIP

Evaluation only. Created with Aspose.Slides for .NET 3.5 Client Profile 5.2.0.0. Copyright 2004-2011 Aspose Pty Ltd.;Unit Four Memorandums （备忘录） ;;I. General Introduction;I. General Introduction:What Are Memos?; 第二类备忘录是一种非正式的商务文件、便条，多用于公司或机关内部，是以书面形式来交流内部事务的一种简便函件。它可以用来解释政策、程序和指示；发布通知，提出信息和行动要求；答复要求。也可以用来提醒事务或对决定、电话交谈、会议提供书面记录。由于这类备忘录流通于一定单位内部，因此大多格式简明、语言通俗。 本单元主要介绍的是第二类备忘录即商务备忘录（office memos）。 ;I. General Introduction :How is a Memo Laid Out?;; 有些大公司或机构会备有打印好的备忘录纸笺。纸笺上端通常印有公司或机构名称和Memo字样,并印有开头部分：To, From, Date和Subject，在每次写备忘录时只需填入具体内容即可。打印或书写备忘录时，通常有两种格式：每一行顶左边齐或每段首行缩进。;1. to clarify your purpose and audience ;; After clarifying the purpose and the audience, now you can easily fill in the items in the heading part. When writing this part, please make sure that the subject is brief but to the point, that is to say, it must tell the;reader clearly and exactly what the memo is about in as few words as possible. A good subject will help the reader quickly grasp the essence of the memo. ; Whether a memo is successfully written or not depends mostly on how its body part is structured. When composing the body part, you should begin by identifying the ;key information that you think your audience should get. State them in the logical order. If the information concerns about more than one theme, it’s wise to group them by using sub-headings or numbers. ; Don’t jump to send the memo as soon as you have made it out, instead, you’d better proofread it by asking yourself the following questions: ;1.Is the format correct? 2.Have I included all the information I intend to convey? 3.Are all points presented logically? 4.Is my language clear and appropriate? 5.Are there any spelling or grammar mistakes?;II. Sample Reading :Brief Introduction;II. Sample Reading :Sample 1;SMOKING All members of staff are reminded that the office is a NO SMOKING AREA and that smoking is restricted to the coffee lounge and terrace. BICYCLES Members