秘书英语：Unit 3.docVIP

Unit 3 How does a secretary manage his/her office 本单元教学要求： 了解办公环境优化的基本原则 了解整理办公环境的基本方法 熟悉记录管理的基本概念和原则 Section 1 Bringing Order to the Office 背景知识 在工作中，我们大多数人都会不知不觉地“收集”很多东西，比如在工作中收到的公文、邮件、报告、书籍、报刊、杂志、文具等等。无论公司大小，办公室宽窄，这种“收集”最终都会使我们的工作空间充满杂物，连我们的电脑硬盘也会由于这种习惯而被大量无关紧要的文件慢慢充满。其实，我们只能利用这些东西当中很少的部分，却因为总量太多而不得不在需要的时候费力寻找。 我们要养成清理杂物的习惯，从而提高日常工作和生活的效率。我们要有意识地摆脱杂物对我们工作的控制，体会“当你买一件新品时，把两件旧品送人”这句格言中的道理，创建一个井井有条的办公环境。 课前提问： What do you think an office looks like? What should be there in an office? Do you like to collect things, i.e. books, magazines, toys, gifts? Where do you put them? Do you like to download movies, mp3, pictures, flashes? How do you handle them? What will you do to manage documents, emails, reports, stationaries and the like if you work in an office? What do you do when you don’t have enough space to store your collections, either at home, in the dorm or on your computer’s hard disk or in the office? 语言学习 rule of thumb 老经验，小窍门。字面意思是能凭经验扳着手指数算出来的基本规则。例如：As a general rule of thumb, children this age should not spend more than one hour on homework. 根据一般经验，这个年龄的孩子做作业的时间不应该超过一个小时。 give something away 送掉。这个短语动词用法很灵活，在这里指把自己不需要或不想要的东西无偿送给别人，比如I gave most of my books away when I left college. 我离开大学时把大部分书籍送人了。 cut back, cut down 削减、减少数量、规模 cut out 删节、去除、停止。这些短语动词是英语中最灵活的成分之一，在此可以通过上下文的意思理解。例如cut back staff裁员，cut down cost降低成本，cut out cancerous cells切除癌细胞，等等。短语动词的用法需要平时注意积累。 not-for-profit 非赢利的。这是美国英语的典型用法，相当于英国英语的non-profit，或者non-profitmaking。一个非赢利机构或组织把它挣的钱用来帮助别人而不是为了赚更多的钱。 参考答案 Section 1 Bringing Order to the Office III. Further exercises Restudy the dialogue and briefly answer the questions about it. What is the motto we talked about again and again? The motto is “when you buy something new, give away two.” Why shall we try to eliminate stuff at home? Because the vast majority of us simply have too much stuff, and much of our stuff is drowning us and blocking out light and air. What could be one of the differences between the office today and the office in