商务英语综合实训项目四_会议组织安排教材教学课件.pptVIP

实训项目四 会议组织安排 实训方法 能力要求 实训目标 每三至四个人为一组，将班级学生分成若干组，采用互动讨论、情境交流、角色扮演、作业提交等方式完成本章节实训任务。 1、能够根据实际情况做出合理的会议预算。 2、能够主持小型的商务会议并作会议记录。 掌握邀请函的写作方法，能够制定简单的会议日程表和会议记录。 一、如何写邀请函 A letter of invitation is written to people inviting them for a special occasion or event in your personal and professional life. An invitation letter is written for business events as well as for personal occasions like birthdays, family reunion, etc. Before drafting the letter, first seriously think about the event. Once you have decided that the event is for official purpose or personal then you can begin writing the letter. The letter has to be formal invitation and should have all the relevant facts. An invitation letter should convey the date, time and venue of the event. The letter has to clearly mention the event. This will help the people in understanding the purpose of the letter. They will get 第一节 知识巩固 a clear idea of the nature of event. The letter should be short and precise. A soft and polite tone should be used in the letter. The letter will begin with a welcome note and end with the details of a person whom to contact to confirm your attendance for the event. This will help the organizers in managing the event. You have to begin the letter with name and address of sender and receiver. Date as to be mentioned. Begin the main body of the letter with salutations. A word like Dear followed by the recipients name is a good way to start. The letter has to give out the purpose in the very first paragraph. This helps in clearly conveying the message. The letter has to give relevant facts like date, time and venue of the event in the beginning itself. This helps the reader in planning his schedule accordingly. Let the invitees know that they have to inform the organizers whether they will attend the event or not before a specified date. Give the reader the details about the person whom to contact to confirm their attendance for the occasion. This should