Financial Management Manual - Student Life & Leadership文档.doc

CHAPTER FINANCIAL MANAGEMENT Prepared by: Douglas N. Case Coordinator, Center for Fraternity & Sorority Life San Diego State University FINANCE COMMITTEE Membership 1. Treasurer 2. President 3. Assistant Treasurer 4. Chapter Advisor or Financial Advisor 5. Three Other Undergraduate Initiates 6. One or Two Pledges (New Members) Purpose 1. Involve more members in financial matters. 2. Develop budgets (for approval by the chapter) and review performance. 3. Hear requests for extension of payment dates. 4. Recommend financial policies. 5. Take burden off the treasurer as the “heavy.” 6. Broaden the personnel base from which new treasurers can be drawn. 7. Aid the subliminal realization that bills are owed to the chapter (comprised of all members) not to the treasurer. 8. Perform semi-annual audit functions.  COLLECTIONS 1. If your total accounts receivable average from $1 to $10 per member, collections are under control; from $10 to $20 control is slipping; and at $20 or over collections are definitely out of control. 2. Inform the chapter of the impact of delinquent accounts on the financial situation of the chapter. Some members are slow to pay because they believe their bill is insignificant in the operations of the chapter. 3. Post or distribute weekly lists of accounts receivable from members. Highlight all past due accounts of $50 or more. Read the list at the chapter meeting, and get a commitment for payment at the meeting. 4. Enforce the provisions of your local and national bylaws. (The treasurer doesn't suspend the delinquent member; the member suspends himself/herself.) 5. Any bill not paid in full by the tenth day of the month should incur a fine. (Suggestion: If your chapter is opposed to “fines” raise the dues slightly and give a “discount” to those who pay by the tenth.) 6. Your chapter bylaws should state that a member who is delinquent in his chapter bill is not in good standing and thus automatically loses his right to hold office, to vote at c