涉外文秘写作之business report.pptVIP

Business Report Introduction Identify your Readers/Users You’ll need to find out: Why is the report needed; Who is going to use it? What are they hoping to get out of it? Are they looking for specific ideas or info. Or for a solution to a specific problem? What do they already know?; What are their attitudes to the topic of the report? What decisions are likely to be made as a result of your report? Collect Information Thoroughly Draw up an Outline Structure Read your notes; Pull related ideas together; What headings/subheadings emerge? Put these headings/subheadings into a logical order Consider what should go into main body and what should go into appendices. (what u should put in appendices?) Don’t start writing until u have drawn some conclusions from your work General Advice on Writing Report (1)The introduction poses the question; (2)The conclusion is a suggested answer; (3)The remainder of the report is a route of evidence and arguments along which the readers will travel as they journey from the introduction to your conclusion and recommendations; (4)Your aim is to convince the readers that your conclusions are valid. The Structure of a FORMAl Business Report internal Report external Three Sections of Formal Business Report Front; Middle and Back Front:title page;Letter of Authorization;Letter of Transmittal;Table of Contents;List of Figures;List of tables;List of Abbreviations(e.g. scientific symbols and their meanings);Summary Statement,Abstract or Synopsis of Problem;Forword or Introduction Middle(Body Content) Executive Summary Introduction Text(identified throughout with headings and subheadings) Conclusion or Summary Recommendations Back (or Extra)Materail References Bibliography Appendices Glossary Index Discussions on Important Parts 1.Title page The title page should get the attention of the readers ?the layout is important Thus,You should provide the following: 1.A clear c