SWOT-QP-02-B记录控制程序.docVIP

记录控制程序 Record Control Procedure 文件编号Document No： SWOT-QP-02 文件版本 Revision: B 实施日期 Implementation Date： 2017.09.22 制定Prepared By： 批准Approved By： 1、目的Purpose 对记录进行控制，为证明本公司所提供的产品、服务满足规定的质量和环境要求，以及管理体系运行的持续适宜性、充分性、有效性、符合性提供客观证据。 Control record to show conformity between our products, services to meet with the quality and environmental standards requirements and also provide evidences for continuing suitability, frequency, effectiveness and conformity of the management system. 2、适用范围Scope It covers all system records in all processes such as production and service provision, management system operation and review, etc. 3、职责Responsibility The document management person of each Dept. manages all record with valid edition. 3.2 记录使用部门负责对本部门记录进行整理、维护和保管。 Record using department is responsible for managing, maintaining and storing its own record. 4 程序Working process .1记录标识 Record Identification Name each form of record before designing so as to show the purpose and be an identification of it. 4.1.2 表单在设计时应加上记录填写时间栏，以便可以按照日期予以收集保存，需要时容易追溯。 Add filling time on record form when designing so as to collect and store them accordingly for tracing when necessary. 4.2 记录贮存与检索 Storage and Retrieve 4.2.1 各部门应设立自己的储存位置，并用档案夹或资料袋予以按记录类别、日期或厂商类别等的分类方式予以储存，以便日后容易寻找。 Each department should set their own storage place. All files are stored according to record classification, time or company with bag or document file for looking up easily in the future. 4.2.2 档案夹的外面应予以标识记录名称、保管部门等。 Make identification mark on file surface to show form name and maintaining department. 4.2.3 记录只可当场借阅，不可带走，以避免记录的遗失 Records only can be looked up and referred on site to avoid losing. 4.2.4 编制索引、归档：由各部门依照实际需求编制索引号，以寻找方便之原则。 Each Dept. makes out index based on the demand for looking up easily. 4.3 记录防护 Record protection 4.3.1 一般的纸张型记录必须储存在不漏水的区域，以避免水将记录损毁。 All paper records should be stored in dry area to avoid destroying by proof water 4.3.2 如是传真的热感应纸，如果其保