致用商务英语阅读prgramme two Business Travel.pptVIP

Q 1  Have you ever made travel arrangements for  your boss? If you have, how do you feel? Q 2What instructions should be followed when you are going to make travel arrangements for your boss? It’s not hard to make travel arrangements for yourself because you know your own preferences. However, the trip you arranged for your boss could hit some snags if you are not careful to check every detail and ask him or her specific questions about what he or she wants. Keep in mind that your job is to make sure the trip goes perfectly, so double-check each reservation. Ask your boss for all the details about the trip Find out what time he or she wants to leave and if he or she prefers to fly, drive or take a train. Find out what tasks he or she must accomplish while on the trip, such as a conference or meeting, and if there is anything else he or she would like to do while traveling. Search online for plane or train tickets that accommodate your boss’ schedule Book a ticket as early as possible. Ask your boss if he or she prefers a window or aisle seat and if he or she wants to fly business or first class. Before you buy the ticket, print out the flight or trip you have selected and ask for his or her approval. It’s better to take this step than to accidentally book a flight he or she doesn’t want. Use his or her frequent flyer number while booking a flight. Ask your boss for his or her preferences on any specific hotel chains and location and then select a hotel Pick one that is close to whatever event he or she is attending and has a shuttle service if he or she doesn’t plan to rent a car. Inform the hotel clerk of your boss’ expected check-in time and check-out times. Make sure the hotel has anything he or she prefers, such as an onsite gym, king beds, mini-bars Internet access. Book any other arrangements needed for the trip This includes dinner reservations, conference registrations or rental car reservations. Ask your boss’