国际商务交际电子课件unit837.pptx

Holding an Effective Meeting UNIT 8CONTENTSPART 01 Taking active participation PART 02 Controlling the direction and ending PART 03Taking and distributing minutes PART 01Taking active participation Starting up Task 1Identify whether the statements below are true (T) or false (F) and state reasons for false ones.StatementsT/F1. There is little to prepare before a meeting, because the most important thing is to be active in the meeting.2. A chairperson always wants “Yes” people in a meeting, so obedience in a meeting is very important.3. To get your suggestions accepted, you should be obedient first.4. Interrupt whenever you think it appropriate.5. Making a comment is necessary when others are speaking.6. Keep your ideas clear and precise, and give others an opportunity to speak even if you haven’t finished speaking, if necessary.FFTTFFLearning about communicationHow to Be an Active ParticipantPreparing Active participation means that you take the responsibility of partial ownership of the meeting. This type of participation requires involvement — a process that begins before you enter the room. For example, when you receive the agenda, prepare a list of questions to ask. If a meeting has been called to make a decision, prepare to support your point of view. Disagreement is okay. Bring updated written materials (proposals, sales figures, business reports, etc.) related to meeting item(s) assigned to you and prepare copies for meeting participants. Following directives To be an active participant — f irst of all — means that you should voluntarily follow the organizer’s directives. For example, when the meeting leader asks you to have a good discussion, what you should do is to follow his instruction and do it in an earnest way. Sometimes you may have your own ideas. And if it is possible, you may make some suggestions to the leader. However, before your suggestion is accepted and recognized, you should do as you have been asked to. It would be unwise and inappropr