[外语课件]商务英语Unit3.pptVIP

NEW BE1 U3 (by Xiang Shu) Unit Three Workplace Communication Topic 1 Meetings Key info: Chairing a meeting A good/effective/productive meeting Agenda Participating in a meeting Minutes Simulation: A meeting Chairing a meeting Lead-in question: Why do we need someone to chair a meeting? chair v. n. =chairperson (chairwoman/chairman) Roles of the chairperson: The chairperson should: ____ the purpose for the meeting ____ the agenda ____ the meeting on time ____ the objectives of the meeting ____ the meeting follows the agenda and objectives are reached. ____ every participant have equal opportunity to speak ____ discussions focused ____ the main points and decisions ____ tasks for actions to be taken ____ the meeting on time The chairperson should: identify the purpose for the meeting prepare the agenda open the meeting on time state the objectives of the meeting ensure the meeting follows the agenda and objectives are reached. make sure every participant has equal opportunity to speak keep discussions focused summarize the main points and decisions delegate tasks for actions to be taken end the meeting on time Phrases for the chairperson: Starting Explaining objectives Looking at agenda Asking someone to start Asking for clarification Encouraging someone to speak Keeping the discussion focused Moving to the next topic (P89) A good/effective/productive meeting Lead-in question: You have probably attended numbers of meetings. What meeting has impressed you most? Why? What is a good meeting (adj.): ______ objectives ______ chairperson ______ participants ______ agenda that is _____ ______ roles of participants ______ chance for everyone to contribute and actions are ______ objectives are ______ clear objectives effective chairperson well-prepared participants written agenda that is followed clearly defined roles of participants equal chance for everyone to contribute and actions are delegated Objectives are reached/achieved Agenda Lead-i