Outlook2003_新功能简介.pptVIP

[Note to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.] Make Outlook More Efficient to Your Work Helen Wang Nov.4, 2005 [Notes to trainer: To share your calendar, you must be using Outlook with Microsoft Exchange Server. Steps for verifying that you are using Exchange are given in Lesson 2.] Course contents Overview: Use Cached Exchange Mode Organize email Enhance security Run Calendar Side by side Use Cached Exchange Mode Benefit Increase speed of opening Outlook Work very effectively on both high speed and low speed connections Backup mailbox in local computer named *.OST Implement Create a new outlook profile Select check box, 揢sed Cached Exchange Mode?in Email account Deliver mail to Mailbox-your name-axxxx Select 揇ownload Headers and then Full Items?揙n Slow Connections Download Headers Only? in File menu Use Cached Exchange Mode General issues you may encounter Sync error Remove the old OST and outlook will automatically recreate Connecting error Check if OST has been created Refer to /en-us/results.aspx?Scope=FX%2CHA%2CHP%2CQZ%2CRC%2CXTQuery=cache+modeApp=OL for cache mode FAQ /users/faq for Outlook client and its configuration FAQs Organize Email Change the view style Select Inbox- View- Current view- Customize Current view - press Other Settings button check where you want the reading pane ( bottom, none or right) Setup more data files Maximum capacity of every data files is 2G Handle big pst effectively Add rules Automatically saving mail to difference folders Client only rules Server-based rules Backup email Periodically store your data file (PST file) to another location Make full use of cached mode to back up important email on Exchange server Check for emails list size on server to avoid downloading those big size emails if you connect to Motorola network via dial-in Organize