HowtowritebusinessemailinEnglish.ppt

REMINDERS（一） State up the item you wish to remind the reader about and his/her expected action. Just a reminder to you that __ __ __ . Just a note to confirm you will be __ __ __ . I’m just writing to remind you of __ __ __ . Make the reminder as complete as the first announcement. Repeat all necessary information -- time, date, place, purpose, topics of concern, deadlines, and so forth. 直接在标题列出以及正文中强调“reminder”这个字，可以帮助收信人快速进入状况。Otherwise, the reader may think you are sending him new information containing some detail about which he or she was unaware beforehand. REMINDERS（二） If the reminder is sent due to some change in the former plan or announcement, call special attention to that change. To add emphasis, place that detail alone in a separate paragraph or underline or capitalize it. Please note we had originally __ __ __ . This location is different from the one we had previously discussed on the phone. There’s been a CHANGE ! Please re-mark your calendars __ __ __ . 假如你的目的是提醒对方原先协议已变更，可以将新的内容单独一个段落特别叙述，或者将其全部大写并加底线来强调，提醒对方注意。 Request confirmation, if necessary: Would you please phone me before May 6 if we can count on you to participate? Would you please reply to this email if you plan to attend? If we don’t hear from you by May 6, we will assume you will be unable to join us in this effort. 当你发出一份Reminder时，若需要对方作出confirmation，可使用以上例句提醒收信人注意。 REMINDERS（三） EXAMPLE OF REMINDERS Dear Harold, Recognizing your very busy schedule, I’m sending you this note as a reminder that you were going to select ten sales managers who will participate in our upcoming management seminar on December 15. Please check off the names of those who will be attending in the attached Excel file. If at all possible, could you get this list to us before December 2? In this way we can distribute pre-training materials to the participants in advance, and they will have plenty of time to peruse the materials before the training begins. I’m sincerely looking forward to working with you