标准书号48-49 308-04891 Chapter 14 Meeting Agendas and Minutes新.pptVIP

国际商务英语写作 作者：管春林 Chapter 14 　Meeting Agendas and Minutes Chapter 14 　Meeting Agendas and Minutes 14.1 Questions for discussion 14.2 Background information 14.3 Sample letters 14.4 Analysis and discussion 14.5 Points to remember 14.6 More useful patterns 14.1 Questions for discussion （1） If you were asked to make a plan for a meeting ，what would you include in it ？ （2） How do you take notes in class ？ 14.2 Background information An agenda is a list of topics which have to be discussed at a meeting ． Minutes are a brief summary or record of what is said and decided at a meet ing ，especially of a society or a committee. Meeting minutes are critical to an organization because they become the official written record of the meetings. 14.4 　Analysis and discussion Can you summarize the similarities of the above sample agendas ？ the items which are commonly found in minutes （1） Apologies for absence （2） Time allocation for each item （3） Confirmation of minutes of the previous meeting （4） Business arising out of minutes （5） Reports and general business （6） Any other business （7） Closing the meeting Before we go on to the discussion of minutes ，please scan the two samples of minutes and then answer the following question ． Can you f ind any commonalities in the contents of the two samples？ the basic facts （1） The title of the minutes ． （2） The venue ，date and time of the meeting （3） The type of meeting and purpose of meeting （4） The presiding officer（s） at the meeting ． （5） A name list of attendees and absentees （6） Consideration of the minutes of the previous meeting should be taken at the beginning of the meeting （7） An account of all reports ，motions ，motion originators ，seconders ，mode of voting ，adoption or rejection ，items postponed ，recommendations ，arguments in favor ，arguments against ，alternatives discussed ，resolutions made ，actions taken or to be taken ，deadlines ，persons responsible ，etc （8）The time ，date and place of the next mee