实用商务英语写作课件-Unit 4.pptVIP

 Unit 4 Intra-corporate Documents (II) Tasks Meeting Agenda Meeting Minutes Tasks of Meeting Agenda 1. Introduction 2. Categorization 3. Layout 4. Samples 5. Exercises 6. Case study Introduction As the order of the day , meeting agenda contains 1. time, place, title of the meeting 2. a list of topics to be discussed in the meeting, 3. people responsible for the topic 4. the approximated amount of time for each topic. Categorization 1. Formal agenda 2. Informal agenda Formal agenda A formal agenda may include: 1. call to order 2. approval of the agenda 3. approval of the minutes of the last meeting 4. reports 5. old or unfinished business 6. new business 7. announcement 8. adjournment Informal agenda A formal agenda may include: 1.call to order 2.reports 3.discussion 4.decision 5.adjournment Layout (1) Heading (2) Body Heading The heading includes: title organization name date and location of the meeting. Body Body includes: call to order welcome remarks approval of the minutes of the last meeting reports old business new business discussion leader of each topic time allotment for each topic other issues announcement adjournment Sample – A formal agenda Agenda Meeting of the Board of Directors of Far East Textiles Enterprise Ltd. Time: Friday, April 27, 2013, 9:00 a.m. Place: Auditorium of Far East Textiles Enterprise Ltd. 9:00 Call to order Chen Ping 9:00 Chairman’s welcome remarks Chen Ping 9:10 Approval of the agenda Chen Ping 9:20 Approval of the minutes of the last meeting Chen Ping 9:30 Reporting