商务英语付款及结账函课件解读.ppt

Chapter 6 Letters About Payment and Settlement of Accounts 付款与结帐函 I. Introduction Payment is an important issue in business. A company cannot keep running well without getting payments for its products or service. No transaction can be regarded successful until the money has been paid for the goods delivered and proceeds have been safely credited to their accounts. In international trade, four main payment methods are commonly used: Open account; prepaid; documentary collection—Documents Against Payment (D/P), Document Against Acceptance (D/A) and Letters of Credit( L/C). Letters of payments usually discuss the method of payment or talk about getting the payment documents prepared, expedited or changed. Letters of payment and settlement of accounts usually adopts the following pattern of writing: ▼ In the opening paragraph, state directly and clearly which letter you are referring to. ▼ In the middle part, mention the method of payment your company usually adopts, things about payment documents or accounts due, mistakes or misunderstanding in the accounts, suggesting option to resolve the problem and etc. ▼ In the closing part, express your hope that the method of payment will be acceptable to your business partner . Letter A Payment for a Consignment Dear Sirs Referring to your advice of October 5th, we enclose shipping documents for the consignment of 20 bales of cotton to Brooklyn Company. As required by them we have included all charges in our invoice, which amounts to USD 14,580 and enclose our draft at 60 days for this sum. We shall be glad if, after acceptance you will discount it at the current rate and remit the net amount to our account with the National Bank, NY. Thank you for your help in this matter. Yours faithfully Letter B Settlement of Accounts Dear Mr. Browning: Your check for us of USD2500 in settlement of your account to June 30 this year has reached us, but we find that you have deducted 5% as discount