Chapter1IntroducingQuickBooks1.ppt

Reports and Graphs Chapter 5 Objectives Describe several types of QuickBooks reports Set QuickBooks preferences for cash or accrual basis reports Create several different accounting reports Create several different business management reports Create graphs Customize the look of reports and filter the data on reports Objectives (contd.) Memorize and group reports Process and print multiple reports in batches Print reports Use the Find command to find transactions Use QuickZoom to see the “numbers behind the numbers” on reports Export reports to spreadsheets for further analysis Types of Reports There are two major types of reports in QuickBooks: Accounting Reports Business Management Reports Accounting Reports These reports contain information about transactions and accounts Example: The Profit Loss report is a summary report of all transactions coded to income and expense accounts for a specified period of time Business Management Reports These reports are used to monitor different activities of a business to help plan workflow and review transactions that have already occurred These reports provide critical information that you need to operate your business Example: the Customer Contact List report shows addresses, phone numbers, fax numbers, and other information about Customers Cash versus Accrual Reports You can set the default for all QuickBooks summary reports to the cash or accrual basis: Select Cash or Accrual in the Summary Reports Basis section of the Reports Graphs Preferences window Irrespective of the default setting in your preferences, you can always switch between cash and accrual reports by modifying reports Accounting Reports Profit Loss Profit Loss by Class Report Profit Loss by Job Report Balance Sheet Statement of Cash Flows General Ledger Trial Balance Voided/Deleted Transactions Report Profit and Loss Report Select the Reports menu, select Company Financial, and then select Profit Loss Standard Set the Dates fields From and To