Unit 9-Notes.ppt

商务英语写作 ;;I. General Introduction ;;便条多用于朋友、同事等熟悉的人之间，往往是委托别人办理某事或是某人在某场合下的直接留言。它一般书写在纸条上，书写形式没有书信那么严格，通常不用写开头语、写信人地址、收信人地址、结尾语等项目。但如果要求对方回复，而对方又不知你的地址，就有必要留下地址了。比较口语化，通俗易 ;懂。比如“要让某人知道某事”可以用“When you receive this note, please…”开始整个留言而不必用“This is to announce…”。前者较为随意，而后者是比较正式的说法。 常用的便条有“假条”和“留言条”两种。 ;I. How Is a Note Laid Out? ;I How is a Note Laid Out? ;一般来说,日期为几月几日的比较普遍。因便条的内容大多是最近要发生的事，所以年份可以省去不写。称呼部分位于正文的左上角，紧接正文。由于便条多用于熟悉的人之间，称呼用语可以不必很正式，如：Mary，Wang，Comrade Wang ，Young Wang，Mr.Clark，Dear Frank，Miss. Hobart，Dr. Zhang，Professor Albert. ; 正文要求简短精要，用词通俗易懂，将内容讲清楚即可，以便让对方一眼就能明了。 署名部分位于正文的右下角，一般写上留言人的姓名。如果是熟人之间的留言，也可以只写上姓，或只写名字，如Harper，Bill，Tom，Alice，Anna等。;I. The Procedures to Write a Note ;It is important to make clear the purpose and the audience. For note writing, it means you should first confirm why it has to be written and to whom it is going to be sent so that you can organize the structure most properly. ;与其他任何写作一样，写便条之前要弄清楚为什么写及写给谁的。不同的写作目的和写作对象决定着便条的写作语气及措辞。 ;When writing this part, please make sure that the date is on the right above the note and the salutation is on the left above the body part. It is usual to write the day or the time. It’s not necessary to add the year if the note concerns what is going to happen. The salutation is not necessarily written in its formal way. ;填写开头部分时最需注意的是日期和称呼的位置。日期位于整个便条的右上角而称呼位于正文的左上角。日期可以是几月几日或是星期几。考虑到便条的内容涉及将发生的事，年份可以省去不写。而称呼也不必采用正式的方式。 ;Whether a note is successfully written or not depends mostly on how its body part is laid out. When writing this part, please make sure that the body part is brief but to the point. It must tell the reader ;clearly what the note is about in as few words as possible. When composing the body part, you should begin by identifying the key messages that you think your audience should get. And then display them logically.;In a word, the body part is the message of a note. That is to say, it provides all necessary information for the subject in a note. 在写便条正文前，首先要要理清关键信息。其次，按逻辑顺序将这些信