(word)English Meeting.docxVIP

商务会议1．E-mail邀请的写作注意事项在主题行写清会议名称、地点和时间，例如：Subject：Sales Meeting Beijing 11 July 2007；在称呼后直接点明召开会议的原由，例如：We need to finalize the next product launch.提出会议召开时间的建议，例如：We should have a meeting before the Shanghai fair in July. How about June 21?给对方一个选择时间的机会，例如：If the date mentioned isn’t possible for you, please suggest an alternative in that week.2．电话邀请的注意事项在打电话之前要充分准备，不仅要交代清楚会议的时间、地点和目的，还要考虑好礼节性问候和一些寒暄，最好用英语写下笔记。询问对方是否有意开会，例如：Could we schedule a time to meet next week?建议会议时间，例如：How about sometime after lunch?确认开会日期和时间，例如：See you on Monday at 7.电话里接受或拒绝邀请接受会议安排，例如：Sure, no problem. Shall we say Thursday at ten?拒绝会议安排，例如：I’m afraid I have another appointment then.谈话结束前再次确认时间，例如：Right, so we’ll meet Friday at ten, then, at your office.通过邮件接受或拒绝邀请不管您对此会议拒绝还是接受，都应在开头表示谢意，例如：Thank you for the email.如果拒绝参加一定要讲明理由，最好给一个折中的做法，例如：Thank for the invitation, but I’m afraid I won’t be in on Friday. However my colleague Li will stand in for me.Agenda for budget meetingJuly 1, 09.30-11.30, room A301.Welcome/Apologies2.Minutes of last meeting3.Presentation of financial situation(CFO)-20min.4.Budget presentations(heads)-10min. each5.Proposals – 30min.6.AOB (any other business)会议开始时通常安排自我介绍。参加商务会议不要介绍自己的私人生活，而要从以下几个方面考虑：姓名、职务、工作背景、您对会议的期望、您认为比较有趣的一件小事等。例如：Good evening. I am Li Ming, software developer and principal programmer for the ABC project. The major focus of my work has been to develop a software package with great versatility but which also has a convenient user interface. Tonight, I would like to introduce you some of the major features of this new software.为了使会议有效进行，应在短暂的寒暄之后马上进入正题。如果是公司内部会议，可以说：OK, everybody, we seem to be complete. Can we get started?如果是与客户开会，可以说：OK, if you like, we can start now.如果是国际性会议，可以说：Since the majority of the required number is present, the meeting is formally declared to be convened.点明会议目的，可以说：The purpose of this plenary session is to make a general review of our activities during this past year, and to propose new plans for activities during the com