Unit 6 Business Meetings.docVIP

Unit 6 Business Meetings Session One Speaking The Rainbow Group plans to have a meeting about the promotion of its new line of sportswear, which is scheduled to be held next Monday morning. The general manager GM asks Zhang Hong to prepare for it. Activity One Core Words and Phrases Whenever there is a meeting, the secretaries must do many things to ensure that the meeting goes smoothly. They must make complete and careful preparations before it starts, considering almost everything that will happen during the meeting. Below are some key words and phrases for meeting arrangements. The definitions of these words and phrases are provided for you. Please try to write down their corresponding Chinese terms. English Definition Chinese 1 consult get or ask advice from someone 2 theme the subject of a talk, or a discussion; a topic 3 meeting agenda a list of items of business to be considered and discussed at a meeting 4 facility space or equipment necessary for doing something 5 attendant a person who is present at an event, or a meeting 6 meeting minutes a summarized record of the discussions at a meeting 7 draft a preliminary version of a piece of writing 8 revise the act of rewriting something Activity Two Core Sentences The GM wants to know about Zhang Hong’s preparation for the coming meeting. The following are some core sentences extracted from their conversation. Please read them aloud and try to learn them by heart. 1. Could we possibly start the meeting at 9:00 a.m.? 2. How long do you expect the meeting to take? 3. All the attendants will be properly informed in time. 4. All the necessary documents and information relevant to the meeting are ready. 5. I’ll print and distribute the agenda before the meeting. 1. 可否在上午9点召开会议？ 2. 您预期会议要开多长时间？ 3. 每位与会人员都会及时接到通知。 4. 有关会议的全部文件和资料已经准备妥当。 5. 我会在会前把会议议程印好并分发出去。 Session Two Listening This session is to provide you with some listening exercises regarding secretarial practice. There are two activiti