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WINISIS 1.4 and above. MANAGING DOCUMENT CODES IN DATA ENTRY THE PROBLEM “ Is there a way to automatically create document code numbers for each new book I enter in my library? Each book is assigned a code as follows: HI for History, PH for Philosophy, LF for French Literature, and so on. There are about 250 codes. A number is attached to such codes. For example, the first History book will be assigned code HI-1, the next one HI-2 and so on. I would like all 250 counters to be automatically increased during data entry after selecting the proper code HI, PH, … . Would it be possible to take into account existing documents?” SOLUTION Using the END code, available in data entry from Winisis 1.4, it is possible to get fields automatically created from an Isis format. PRELIMINARY NOTE for Winisis 1.4 users Known problems during the saving of the data entry worksheets, especially with the VAL file containing both BEGIN and END codes, have been solved from version 1.4 build 25. CONFIGURATION In our example, we suppose the following assumptions: the code is divided in two fields: 151 for the code HI, PH, … and 152 for its number, both are non repeatable. field 153 will store the number of document codes always increasing for indexing purposes. A new Inverted file field is also created through the FST as follows: example, 199 : Database FST: ... 199 0 if p v153 then v153 count/,fi ... Add two non-repeatable fields 151 and 152 to your database definition through the homonymous tool from menu “Edit”. Although, it is not necessary to add field 153, you may declare it. The latter must be repeatable. Now, it is necessary to create an END code in the data entry worksheet button “Record validation” . end:if IsChanged and p v151 and a v152 then a152#,f npst v151 count +1,1,0 ,#,a153#,v151,#,fi You may also do that by hand using the Windows’ Notepad with the database’s VAL file, if you like. Finally, add two new fields 151 and 152 to your data entry worksheet. Fie