titlecitywide-hvacpreventivemaintenance.docVIP

TITLE: CITY WIDE - HVAC PREVENTIVE MAINTENANCE SERVICES Reference No.: 1220-30-43-10 FOR THE SUPPLY OF GOODS AND SERVICES RDO V: (Final) 10/26/10 REQUEST FOR PROPOSALS TABLE OF CONTENTS 1. INTRODUCTION 01 1.1 Purpose 01 1.2 Definitions 01 2. INSTRUCTIONS TO PROPONENTS 01 2.1 Closing Time and Address for Proposal Delivery 01 2.2 Information Meeting 02 2.3 Number of Copies 02 2.4 Late Proposals 02 2.5 Amendments to Proposals 02 2.6 Inquiries 02 2.7 Addenda 03 2.8 Examination of Contract Documents and Site 03 2.9 Opening of Proposals 03 2.10 Status Inquiries 03 3. PROPOSAL SUBMISSION FORM AND CONTENTS 04 3.1 Package 04 3.2 Form of Proposal 04 3.3 Signature 04 4. EVALUATION AND SELECTION 04 4.1 Evaluation Team 04 4.2 Evaluation Criteria 05 4.3 Discrepancies in Proponent’s Financial Proposal 05 4.4 Litigation 06 4.5 Additional Information 06 4.6 Interviews 06 4.7 Multiple Preferred Proponents and Changes to the Proponent Team 06 4.8 Negotiation of Agreement and Award 07 5. GENERAL CONDITIONS 07 5.1 No City Obligation 07 5.2 Proponent’s Expenses 08 5.3 No Contract 08 5.4 Conflict of Interest 08 5.5 Solicitation of Council Members, City Staff and City Contractors 08 5.6 Confidentiality 08 SCHEDULE A – SPECIFICATIONS OF GOODS AND SCOPE OF SERVICES 09 SCHEDULE A-1 – SUGGESTED MINIMUM MAINTENANCE REQUIREMENTS 19 SCHEDULE A-2 – CITY OF SURREY – ASSET INVENTORY (2009) 21 SCHEDULE B – SAMPLE AGREEMENT 22 SCHEDULE C – FORM OF PROPOSAL 39 Request for Proposals Introduction 1.1 Purpose The purpose of this request for proposals is to select a service provider (or service providers) to perform the services (“Services”) described in Schedules A through A-2 (Incl.). 1.2 Definitions In this RFP the following definitions shall apply: “City” means the City of Surrey; “City Representative” has the meaning set out in section 2.6; “City Website” means www.surrey.ca; “Closing Time” has the meaning