美国SAP用户组之壳牌石油公司的文档管理.pptVIP

Improve Your Business Processes with Business Documents Imagining the Possibilities Agenda Introduction – Who we are Archiving with workflow Early Archiving for Invoice Payments Late Archiving for invoice payments Lessons Learned from upgrade to 4.6 Late Archiving Outside Workflow – from ScanClient Doculink utilizations Expense Statement Manually indexed Imported Lockbox with Java Viewer applet Pre-populated index Barcode enabled (Phase I II Production 10/02) Desktop Link functionality uses Q A Who are Shell Oil Products US Motiva ? Who are Shell Oil Products US Motiva ? SOP US capacity and rankings 9th largest refiner in US 5 refineries #2 marketer of Lubricants and coolants in US 5th largest gasoline retail marketer in US App. 8,800 stations in 30 states One of the largest pipeline companies in US 29,000 miles of crude and refined products pipelines in the Gulf of Mexico and 34 states. World’s largest supplier of JP5 – military jet fuel 8,700 employees Who are Shell Oil Products US Motiva ? Motiva Enterprises LLC. capacity and rankings 7th largest refiner in US 4th largest gasoline retail marketer in US App. 13,000 stations in 26 states District of Columbia 3,800 employees Pros Does not require setting up and configuring workflow and maintaining organization Relatively simple to setup Anyone with ScanClient can perform Is not technically difficult for end-user Cons Effectively limits number of users late archiving Cannot monitor readily Software is everywhere with capabilities to load invoice documents to workflow Documents can be stranded at local workstation if utilizing external storage source or worse – deleted without archiving Projects in Production not complete Contracts Imaging Use a single Doculink table to maintain data for multiple contract types Maintain separate views for different departments and roles, so users only see data that is relevant to them Original contracts to be imported with index Signed/updated contracts can be matc