报告与提案.doc

第14章　报告与提案 撰写报告的简易英语指南 14.1 「简洁」：丘吉尔写给战争内阁的备忘录 ”To do our work, we all have to read a mass of papers. Nearly all of them are far too long. This wastes time, while energy has to be spent in looking for the essential points. I ask my colleagues and their staff to see to it that their reports are shorter. The aim should be reports which set out the main points in a series of short, crisp paragraphs. If a report relies on detailed analysts of some complicated factors, or on statistics, these should be set out in an appendix. Often the occasion is best met by submitting not a full-dress report, but an aide-memoire consisting of headings only, which can be expanded orally if needed. Let us have an end of such phrases as these: ‘It is also of importance to bear in mind the following considerations’, or ‘Consideration should be given to the possibility of carrying into effect‘. Most of these woolly phrases are mere padding, which can be left out altogether, or replaced by a single word. Let us not shrink from using the short expressive phrase, even if it is conversational. Reports drawn up on the lines I propose may first seem rough as compared with the flat surface of officialese jargon. but the saving in time will be great, while the discipline of setting out the real points concisely will provide an aid to clearer thinking. ” Sir Winston Churchill, 9 August 1940 14.2 备忘录 MEMORANDUM To Jean Lee, Manager From Sally Turner, Administration Assistant Ref JL/ST Date 20 April 200– VISIT OF MR HO CHWEE LEONG, WANCHAI IMPORTING COMPANY, HONG KONG Mr Ho Chwee Leong is to visit us on (date). As we can expect a large order from his company, Wanchai Importing Company of Hong Kong, it is important that he receives a good impression of our company. The following are the arrangements for the visit. ARRANGEMENTS MADE Accommodation has been arranged for Mr Ho at Hotel Moderne and I have arranged for a taxi to collect him from the hotel at 9.30 am to bring him to Shazini Shoes factory.