howtoorganizeandruneffectivemeetings精选.pptVIP

How to Organize and Run Effective Meetings Good planning Purpose and Participant Structure Location and Time Agenda Responsibilities LOGO Purpose— the meeting to achieve what goal, mainly what problem you will settle? Participant—Who needs to attend this meeting to accomplish the purpose? How should the meeting be organized to best accomplish the purpose Discussion groups Structure Guest speakers Brainstorming sessions videos demonstrations Panel sessions The meeting place that best matches the participant’s needs, the objective, and the meeting structure. Location Time The meeting time depends on the availability of participants and meeting facilities. Agenda 1)It clarifies the objectives so people understand the meeting purpose 2)Distributing the agenda prior to the meeting help participants prepare. 3)Provides direction and focus for the discussion An agenda is crucial to meeting success in three ways. Essential elements of an agenda Names of persons responsible for covering each item Discussion items Location Time date Title Responsibilities There should be a mutual understandingof individual assignments and how they fit into the total program. It is best to prepare a written summary of assigned duties so individuals know what their responsibility. Confirmation The first meeting or the meeting is on a new time--contact all participants a week to three days before the meeting day. The regularly scheduled meetings-- try not to change the location and time. If you are chosen to delegate the task of organizing the meeting, make sure you are familiar with the agenda, objectives, and any relevant background information before the meeting. Thinking :What is a leader or facilitator of a company responsible for? How to run effective meetings? Tips : Setting the meeting tone Keeping the discussion on track Making sure everyone has a fair chance of being heard Summarize relevant points and tie things together Next ,we talk about how to effectiv