商务英语写作 7次课.pptVIP

Lecture 8 Review: Further information and stock Rules for writing e-mails/letters concern further information and stock Clearly indicate that this e-mail/letter is the reply of which previous contact. Indicate your purpose directly and briefly You-oriented writing Polite attitude Patterns and Substitutions 1. We received the furniture you mailed in good condition. Patterns and Substitutions 2. When Mr. Chen calls I will inform him of your message and get back to you immediately. Patterns and Substitutions 3. If you have any further questions, please let us know within the next 15 days. Patterns and Substitutions 4.我们可以接受你所要求的推迟到四月末再交付学费。 Patterns and Substitutions 5. 请来函告知情况如何？ Patterns and Substitutions 6.鉴于第105号订单非常紧急, 请于4月10日前送到我们的在沈阳的工厂。 Unit 2 Routine business documents 常规商务文书 Appointments预约函 Steps for an appointment 1. Ask for an appointment and explain your reasons; 2. Give a suggestion about the exact time and place for the meeting. To take initiative, you may suggest and give options for your addressee to choose. Also you need to ask the addressee whether him or her are convenient. 3. Request for a confirmation by e-mail. Steps for the replies Accept the appointment 1. indicate that you received the e-mail; 2. accept to meet with the addressee; 3. repeat or choose the convenient date, time and place for the meeting. 4. express the feeling of eagerness in meting with the addressee. Steps for the replies Refuse to take the appointment 1. indicate that you received the e-mail; 2. refuse to meet with the addressee; 3. provide acceptable reasons 4. say sorry Make a change to the appointment If you need to change the date, time or place of the meeting, you need to give acceptable reasons first then say sorry. Sample e-mail Dear Mr. Smith, I am scheduled to visit the U.S. on business at the end of this month, and wish to call on you at your office on that occasion.（解释原因） I will be arriving in Washington on or around August 20 and staying there for about a we