应用文写作—邮件概要1.pptVIP

Emails for Academic purpose Elements Basics (full name, class period or division） Tone （a positive and friendly tone) Attachments (format and version include in the file) Good topics for email(You should email your teacher if: -You have an easy question that can be answered in a paragraph or less -You have an assignment that you are allowed to submit via email) Why is Email Etiquette Important? We interact more and more with the written word all the time With large, impersonal lectures it becomes harder to discuss questions or problems with teachers Without immediate feedback from the reader, it’s easy to be misunderstood Compose an email to someone you dont know There are a few important points to remember when composing email. 1. Be sure to include a meaningful subject line; this helps clarify what your message is about and may also help the recipient prioritize(优先) reading your email 2. Just like a written letter, be sure to open your email with a greeting like Dear Dr. Jones, or Ms. Smith: 3. Use standard spelling, punctuation, and capitalization. 4. Write clear, short paragraphs and be direct and to the point; professionals and academics alike see their email accounts as business. Dont write unnecessarily long emails or otherwise waste the recipients time 5. Be friendly and cordial, but dont try to joke around (jokes and witty remarks may be inappropriate ） some guides for continuing email conversations 1. it is probably OK to leave greetings out of your follow-up emails. Here are some other points to consider about continuing conversations over email: 2. Try to respond within a reasonable time frame, though reasonable will depend on the recipients expectations and the subject being discussed 3. Trim back （整理）the old messages: most email clients will keep copying older messages to the bottom of an email. Delete older messages so as to keep your message size from getting too large, and to keep your messages looking clean. inform