basic steps in the process - university of texas …（基本步骤的过程u2014u2014得克萨斯大学u2026）.pdf

Basic Steps in the Process -Print Statement(s) of Account. -Gather documentation and supplies. -Verify that the prior month’s ending balance agrees with the current month’s beginning balance on the Statement of Account. -Verify that prior month errors have been corrected. -Compare supporting documentation to the Statement of Account and document discrepancies and resolutions. -Show evidence of reconciliation. -Prepare Summary of Reconciliation. -Obtain approval from department head. Print the Statement(s) of Account •Use the DEFINE IF5 command. •Input the requested information •The Statement of Account will print on campus overnight and be delivered the next business day. NOTE: Statements are available after the 5th working day of the month. Statement of Account Sample Gather documentation and supplies • Pencil and/or pen • Straight edge • Paper documentation • Access to Accounting Purchasing Services (APS) Library on FileNet • Previous month’s reconciliation Verify Statement of Accounts balances agree Does prior month’s ending balance equal the current month’s beginning balance? If the If balances do not agree, balances agree, go to Use the DEFINE GT1 command. next step. Find the transaction(s) causing the discrepancy. Additional transactions may have been posted to the account after the prior month Statement of Account was printed. Verify previous errors were corrected If all If corrections have not been made, transactions follow up with the individual noted as errors, responsible for