会议纪要unit7Meeting_Agenda_and_Minutes分析.ppt

Shenyang Trading Co., Ltd Date: June 10, 2004 Present: John Smith (Chair), Brian Li, Carl Read, Mark Brown, and Stella Woods Apologies for absence: Sandy Leonard The regular monthly meeting of Shenyang Trading Co., Ltd was held at Room 4008, the Imperial Hotel, 9:00 a.m. June 10, 2004. The meeting was presided over by John Smith, President. Minute The minute of the last meeting was approved. New proposals Brian Li reported the availability of exploring overseas market and his proposal was unanimously (一致地) accepted. Resolution (决议) A resolution was announced by President John Smith that Mr. Carl Read was retiring August 1 after 20 years of service to Shenyang Trading Co., Ltd. The whole team expressed their deep appreciation to him and best wishes for his happy retirement. A copy of the resolution was included. Adjournment The meeting was adjourned at 11: 00 a.m. Marilyn Lucy Secretary * * Meeting Agenda and Minutes Meeting Agenda Activity: Fill in the gaps with the words from the box to obtain the definition of a business meeting agenda. events attend title business plan includes A business meeting agenda is a ____ for a business meeting. It ______ elements such as the time, place, and _____ of the meeting, people who ______ the meeting, and the order of the ______ to occur in the meeting. The structure of a meeting agenda Reference Title of the meeting Place of the meeting Time of the meeting Events in time sequence: Event 1. Event 2. Event N. Why is the meeting agenda so important? 1. provides a focus for the meeting (the objective of the meeting must be clearly stated in the agenda). 2. can be used as a checklist to ensure that all information is covered 3. lets participants know what will be discussed if its distributed before the meeting. This gives them an opportunity to come to the meeting prepared for the upcoming discussions or decisions. Situati