外贸函电和单证.ppt

13、Enclosure If something is enclosed, note it below the signature. 如信中有附件时，应在签名下注明Encl.或Enc.如附件不止一件应注明2 Encls or 3 Encls,或详细列明如下： Encls: 2 Invoices Enc: 1 B/L 1 Photo 1 Certificate 14、Copy Circulation When copies of the letter are sent to others, type c.c. below the signature at the left margin. 如果函件要抄送其他有关单位，同时使对方也知道已抄送其他单位，可在信件最后的左下角注明“CC to xxx” or “CC xxx” 抄送 位置： 附件之下，左对齐 表示该信件同时抄送给他人 1. 明抄：cc Marketing Department 2. 暗抄：bcc Mr. Simpson Carbon copy,收信人知道被抄送 Blind carbon copy,收信人不知道被抄送，只出现在发给被抄送人的信件里 15、 Postscript 附言 If the writer wishes to add something he forgot to mention or for emphasis, he may add his postscript two spaces below the carbon copy notation: P.S. The samples will be mailed to you tomorrow. Try to avoid using P. 5. since it may suggest that the writer failed to plan his letter well before he typed it. Components of a Business Letter  Essential Parts 必要部分 1. The letterhead 信头 2. The date 日期 3. The inside address 收信人地址 4. The salutation 称呼 5. The body of the letter 信文 6. The complimentary close 结尾敬语 7. The signature 落款 2Optional Parts 附加部分 8. The attention line 具体收信人 9. The subject line 事由 10. The reference line 案号 11. The enclosure 附件 12. The carbon copy notation 抄送 13. The postscript 附言 Block Format 齐头式 外 贸 函 电 The block format is the simplest format; all of the writing is flush against the left margin. The indented format (缩进式） 外 贸 函 电 Also the first line of each paragraph is indented. Summary seven principle parts and six optional parts. We should at least remember the seven principle parts and some useful and common optional parts. We should also recite the format of business letters. These rules and principles are crucial in the business letters, because it shows your attitude and ability to do business carefully and successfully. 外 贸 函 电 Assignments Every student should choose a layout, and then put all the information above on the letter according to the layout you choose. Seller: