国际学术英语交流Lecture 2.doc

Lecture 2 Information gathering for international conferences Task 1 Learn the possible sources for conference information Task 2 Understanding and writing a call for conference papers The planning process for holding a conference should begin early. A chairperson is selected to make the plan. Various committees are formed, with members in charge of specific activities. These committees generally consist of Conference Organizing Committee and Conference Academic Committee. The committees are then to work out a general program, including a call for papers, which is to notify the prospective participants of the conference. Format of call for conference papers ? Theme and / or background ? Conference objectives ? Topics to be discussed ? Papers and submissions ? Organizing institution and committee ? Contact information Task 3 Understanding and writing a conference agenda and program The agenda lists the order of business for a meeting. If it is short with few decisions to be made, it can be incorporated into the minutes* (an official written record of what is discussed or decided at a formal meeting). If it is long with many points to be discussed and acted on, the agenda may be omitted and a program may take the place. The following style is adopted: a wide column at the left for the point to be discussed, and a narrower column at the right for the person or body responsible for carrying out any action decided on. The points are numbered and may be given subject headings. Format of agenda ? Call to order by the presiding officer ? Roll call ? Announcement of quorum ? Reading and adoption of agenda ? Reading and adoption of the minutes of the previous meeting ? Approval of the minutes of the previous meeting ? Related matters ? Unfinished business ? Appointments and removal ? Nomination and elections ? Adjournments A conference program acts as a guide as well as a plan for the participants. It lists a series of activities to be done at a d