Unit ThreeFiling 文秘英语课件教程文件.pptVIP

Unit Three Filing;; Words and Expressions cross-reference [kr?s-refr?ns] n. 互相参照 file [fa?l] n. 文件夹； 卷宗 vt. 把……归档 correspondence [,k?r?sp?nd?ns] n. 通信，信件 alphabetically [,?lf?bet?k?l?] ad. 照字母顺序排列地 outgoing [a?tg????] a. 出发的，外出的 essence [esns] n. 本质，实质；精华;folder [‘f??ld?] n. 文件夹 sort [s??t] vt. 分类；整理 numerical [nj?(?)mer?k?l] a. 数字的 alpha-numerical[, ?lf?- nj?(?)mer?k?l] a. 字母数字的 geographical [,d???gr?f?k?l] a. 地理的 individual [,?nd?v?dj??l] a. 个别的 marker [mɑ?k?] n. 标识，标记 index [?ndeks] n. 索引 ;prompt [pr?mpt] a. 迅速的；立刻的 efficiency [?f???ns?] n. 效率，效能 review [r?‘vju?] vt. 复习；回顾 by the way 顺便地，附带说说 clean out 打扫 look through 浏览 relate to 涉及； 同……有关系 block capital 大写字母;;2. If you immediately find the document, and quickly give it the boss or client, _____. A. it will be impressive. B. it will be disappointing. C. it will be interesting. D. it will be tempting.;3. What will probably happen if you just put a document in a pile on your desk or drawer for the time being? A. You’ll read it carefully later when you’ve got time. B. Many documents build up, resulting in chaos. C. You’ll find time to get all the information organized. ;;4. According to the author, how can we name the files and folders effectively? A. Divide a main folder into subfolders for customers, vendors, and co-workers. B. Give shortened names to identify what or whom the folders are about. C. Give a different appearance or look to different categories of folders. D. All of the above.;5. According to the author, how can we avoid overfilling folders? A. Break large folders into smaller groups (subfolders or sub-subfolders). B. Divide a folder for a client into subfolders according to the matters concerned. C. Place every file into a logical folder or subfolder, rather than have one huge list of files.;; Notes to the Text 1. Imagine how much more impressive it would have been if—when asked—you’d smiled, accessed a well-organized filing system, immediately found the document, and