写作训练 第三版Lesson 14 Memos.docVIP

PAGE PAGE 5 Lesson 14 Memos (备忘录) Key to Exercises Practice 1 Complete the following chart with the information given in the samples. Sample 1 Sample 2 Writer Mark Wilson Becky Pharr Recipient Jan Turner Remigo Ruiz Date February 3, 2009 April 2, 2010 Subject Catering for CellFirst lunch Request for cost information concerning meeting Purpose of writing get feedback about the lunch arrangement get the necessary cost information for conducting our annual sales meeting Closing request (Could you follow up?) have the information by April 15. Practice 2 To communicate effectively, memos should pass on message clearly, completely and directly. Please rewrite the following memos which are not properly written. 1. I’m going to attend a trade fair in Shanghai. Would you please book me a business class flight on March 7. (Hints: When? To where? What type?) 2. The subscription fees for all newspapers and magazines in 2011 are to be handed in to the Library Office by November 24. (Hints: To whom? For what ? When will be the deadline?) 3. A new computer is needed in my office since the present one is too old and slow to keep pace with work requirement. (Hints: This memo fails to cut to the point directly. Too much emphasis on one’s own feeling and need.) 4. The Staff House Office will be closed during the Spring Festival from31 Jan to 4 Feb 03. There will be only a couple of staff on duty during the time. In case of emergency, please call our duty staff ator (Hints: This memo is wordy. It fails to give the telephone number. Passive voice and imperative sentence are advisable here.) Practice 3 Read the following memos and judge whether the subject lines are well written. Rewrite those you think are improper. Memo 1: New system Revised: Your feedback about the new system is required. (The original subject is ambiguous and incomplete. In contrast, the revised subject briefly tells the recipients what the task is. ) Memo 2: Slimming-down project report R