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PAGE PAGE 43 RETIREMENT PROCESS Background The retirement process begins when an eligible employee makes an appointment with the Personnel Department’s Staff Relations Division to be counseled on his/her pension benefits, officially file an application for retirement, and submit all necessary pension forms. The primary result of the appointment with Staff Relations is a certificate of retirement and a notice to proceed to the Employee Benefits Division. Employee Benefits verifies the employees title code, health coverage, and life insurance coverage on the computer system to determine the appropriate forms to complete. When the employee is a manager, he/she completes the Managerial Employee Benefits Fund application. If the employee has life insurance, they are given a dated life insurance conversion letter allowing them to register for individual coverage. To register, the employee has 31 days from the expiration date to send the letter to the carrier to convert the policy to an individual policy. In the case of management, a copy of the conversion letter is sent to OLR. After the life insurance forms are completed, Employee Benefits performs an informal counseling session on coverage for long term care options and Medicare, if eligible. The retiree has 31 days from their coverage expiration date to add the additional coverage for long term care. If the retiree is eligible for Medicare, they must proceed to the Social Security office to get the appropriate form. The Medicare form must be submitted to the Authority so an Employee Benefits representative can complete the employer section. The completed Medicare form is returned by the employee to Social Security to enroll in the program. The most important form completed during this retirement counseling is the P2R. This form facilitates the transfer of all health insurance benefits to the OLR. The OLR handles all retirees’ health Employee Benefits including maintaining all current retiree records and pr