sectionb.generalledgeraccounting-VeteransBenefits.doc

insurance fund and insurance appropriation accounting 1.? REASON FOR ISSUE: This establishes in revised handbook format the Veterans Affairs (VA) procedures for handling accounting, reporting on the VA’s Insurance program, and certain related general ledger fiscal operations. This handbook implements the policies contained in VBA Directive 4580 Insurance Fund and Insurance Appropriation Accounting. 2.? SUMMARY OF CONTENTS/MAJOR CHANGES: This handbook provides the procedures and methodologies to be employed for the accounting and reporting of all collections, disbursements, and other financial operations in the Insurance program. 3.? RESPONSIBLE OFFICE: Accounting Policy and Reporting Division (241B), VBA Finance Staff, Office of Resource Management. 4.? RELATED DIRECTIVE: VBA Directive 4580, Insurance Fund and Insurance Appropriation Accounting. 5.? RESCISSIONS:? VA Manual MP-4, Part V, Chapter 8 and VA Manual MP-4, Part V, Chapter 8, Appendix K. 6. RECERTIFICATION: This handbook will be reviewed for revision or recertification 3 years from issue date, or sooner if so directed by the Director, Finance Services Staff. BY DIRECTION OF THE UNDER SECRETARY FOR BENEFITS Jimmy A. Norris Director, Office of Resource Management? CONTENTS INSURANCE FUND AND INSURANCE APPROPRIATION ACCOUNTING PROCEDURES SECTION A. GENERAL 3 SECTION B. GENERAL LEDGER ACCOUNTING 9 SECTION C. ACCOUNTING FOR COLLECTIONS 14 SECTION D. CONTROL OF DISBURSING AUTHORITY AND INVESTMENTS 16 SECTION E. DOCUMENTATION 19 SECTION F. SUBSIDIARY ACCOUNTS AND CONTROL RECORDS 27 SECTION G. INSURANCE AWARDS ADP SYSTEM CONTROLS 31 SECTION H. IN-FORCE INSURANCE ADP SYSTEM CONTROLS 36 SECTION I. MATURED CONTRACTS PAYABLE CONTROL 53 SECTION J. OFF-TAPE RECONCILIATIONS 56 SECTION K. IN-SERVICE ALLOTMENT AND DEDUCTION FROM BENEFITS CONTROL PROCEDURES (VAROIC Philadelphia Only) 57 SECTION L. ADP SYSTEM MASTER RECORD PROCESSING CONTROLS 65 SECTION M. FINANCIAL REPORTS AND STATEME