Email自动回复设置.docx

Out of Office reply with Outlook 2007 Below you will find instructions for the newbie or the novice on how to set up an automatic Out of Office email auto reply or a On Vacation auto response if you use Microsoft Office Outlook as your email client in a POP3 account. The images below are for Office 2007, but the steps are somewhat similar for previous versions. The French version of this page explains the procedures for Office 2003.The Out of Office feature is normally designed to work with a Microsoft Exchange Server, however the email service that usually comes with your internet service is a POP3 system. Taking that into account, we will create an email template, and apply a rule to it. The instructions may seem a bit long, but they are simple to follow.Your computer must be on and connected to the internet and outlook must also stay on for the auto-reply to work. Consequently, this method will only run with an internet service that is always connected such as a Cable or ADSL connection.1. Creating the reply message using an office template The first step consists of opening a new message.Next select plain text. This will keep your automated replies small in size, and they will have a more basic look compared to the optional RICH TEXT or HTML, which will also alert the recipient that this is an automated reply.Now it is time to type your message. This is an example of a plain text reply.For those who feel that they absolutely need their reply to be in HTML: here is an example of the same reply.The next step consists of saving the message as an Outlook Template, or as a (*.otf) file. First (Left click) on the Office logo Dont forget to name your template.The first step is at the bottom of the window, bring down the drop down menu of Save as type, and select Outlook Template (*.oft), and then give it a name under File name, which in our example is AM-Novice autoreply.oft. Windows will save the template in a hidden folder. This is not very practical for the newbie o