Lesson 1General Rules of Business Writing.doc

Lesson 1 General Rules of Business Writing (商务英语写作的基本原则Check with a partner about what decisions Janet can make according to Sample 1? 1. About photocopy paper: change the color to blue, or wait sometime for the green ones. 2. About envelops: It’s OK if the envelops are not as wide as the old order, or insist on the same size envelops. 3. About filing cabinet: Two drawers filing cabinet, or four drawers filing cabinet. Practice 2 Abbreviations are commonly used in business writing, for example, ASAP (as soon as possible, 尽快), FOB (Free on Board, 船舷交货价). Choose an appropriate abbreviation from the list to fill in each blank.1. When the goods are ready for shipment, it is the duty of the exporter to see to it that the goods are loaded on board, following which the importer will get from the shipping company a B/L. 2. We accept your order and wish to assure you that delivery will be made immediately we receive your L/C. 3. We have international sales team to serve international customers. You could contact with our sales REP in your region through phone, fax, email, and MSN. 4. We are able to do both CIF and FOB prices. 5. We received 250 pieces “Hard discs” on Dec. 07th with a commercial invoice of USD7,147.50, and on Nov. 23rd we paid the PI with USD7,222.50, so there is a balance of USD75. Would you please send us a credit note for this overpayment? 6. The PA should provide secretarial and administrative support to the new business Director of the company, managing his diary components and incoming calls, arranging meetings, preparing his agenda and so on. 7. Payment shall be made in US dollars by means of a 50% of order amount by TT and payment shall be remitted to the manufacturer not later than forty-five days prior to the expected delivery date of the order. 8. In most companies, the MD is the senior executive director, subordinate only to the chairman of the board. Practice 3 Rewrite the following sentences to make the idea clearer. 1. They bought a bi