domestic_travel_policy_temp_102.docVIP

DOMESTIC TRAVEL POLICY GENERAL RULES AND REGULATIONS FOR DOMESTIC TRAVEL The policy guidelines have been laid down with the expectation that employees will ensure that the expenses claimed and sanctioned are reasonable. All claims for reimbursements must be made on the basis of reasonable expenses actually incurred towards boarding, lodging, conveyance and miscellaneous expenses. The employees are expected to preserve their railway/air tickets and other bills so as to claim the reimbursement. A tour is defined as an authorised journey undertaken for official work to a destination outside the regular location either involving overnight stay or same day return. APPLICABILITY These guidelines shall apply to all sections, for employees to travel within India, but. The Policy is effective 01.01.2006. MODE OF TRAVEL BAND MODE OF TRAVEL REIMBURSEMENT Directors V1 to V3 Economy Class by Air, 2 tier A/C, 3 tier A/C by rail, At Actual G1 to G3 2 tier A/C, 3 tier A/C by Rail, At Actual M1 to M3 E1 to E3 3 tier A/C., 1st class by Rail / Luxury Bus At Actual O1 to O3 A1 to A2 2nd Class by Rail, Luxury Bus At Actual In exceptional cases for grades M1 to M3, in spite of adhering to normal lead time in booking the tickets by train if the tickets are not available and if the air travel is justified due to logistics or overall cost reason and is duly authorized by the top management, then such travels will be permitted. Requisition form as shown in “Annexure A” should be duly filled and authorized by Department Head before the tickets are booked. LODGING BOARDING Following chart exhibits the expenses on LODGING as applicable for Metro and Non-Metro cities. The eligibility of lodging expenses reimbursement will be decided with in the limit specified hereunder but at actual. Metros: - Bangalore, Chennai, Delhi, Hyderabad, Kolkata Mumbai. Non-Metros:- Cities other than Metros mentioned above. BAND METRO CITIES NON METRO CITY A1